And earn the credential that proves it! Demonstrate your expertise with Microsoft Word! Designed to help you practice and prepare for Microsoft Office Specialist MOS : Word Core certification, this official Study Guide delivers: In-depth preparation for each MOS objective Detailed procedures to help build the skills measured by the exam Hands-on tasks to practice what you've learned Practice files and sample solutions Sharpen the skills measured by these objectives: Create and manage documents Format text, paragraphs, and sections Create tables and lists Create and manage references Insert and format graphic elements About MOS A Microsoft Office Specialist MOS certification validates your proficiency with Microsoft Office programs, demonstrating that you can meet globally recognized performance standards.
Hands-on experience with the technology is required to successfully pass Microsoft Certification exams. See our User Agreement and Privacy Policy. See our Privacy Policy and User Agreement for details. The Microsoft Press Store by Pearson. Professor Teaches Access is a computer training course developed by experts to help you learn the features of Access. Microsoft Word Practical Test. This subject focus on the study, design, development, implementation, support and management of computer-based information systems, in supporting the business operational needs of the industry.
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Download Here If you are searched for the e book Mos study guide in pdf format, then you have come on to the right site. You can read Mos study guide online either load. The Accessibility Checker identifies document elements and formatting that might be difficult for people with certain kinds of disabilities to read or for assistive devices such as screen readers to access.
These issues are divided by decreasing severity into three classifications: Errors, Warnings, and Tips. In Word documents, the Accessibility 1 Checker inspects content to ensure that it meets the criteria shown in the following table.
For more information about designing documents for accessibility, display the Accessibility Checker pane, and then at the bottom of the pane, click the Read More link at the bottom of the pane. From the Accessibility Checker pane, you can select any issue to display information about why it might be a problem and how to fix it. You can leave the Accessibility Checker open while you work—its contents will automatically update to indicate the current issues.
Fixing these issues ensures that the appearance and functionality of the document will be consistent for all readers. In the Inspect Document area of the Info page, click the Check for Issues button, and then click Inspect Document to open the Document Inspector dialog box, which lists the items that will be checked. In addition to the basic properties that are displayed in the Properties section of the Info page, the inspector might return information on headers and footers and custom XML data.
Review the results, and then click the Remove All button for any category of information that you want to remove. In the Document Inspector dialog box, click Reinspect, and then click Inspect to verify the removal of the properties and other data you selected. In the Accessibility Checker pane, review the inspection results and make any changes you want to the document. To inspect a document for compatibility issues 1. To refine the list, click Select versions to show and then click Word , Word , or Word to select or clear the version from the compatibility requirements.
Selected versions are indicated by check marks preceding the version. Review the issue description and note the number of instances of the issue within the document. Some issues include a Help link to additional information. Locate the named element by searching or scanning the document, and then remove or modify it to meet the compatibility requirements. When saving the document, choose the previous file format in the Save as type list.
In the Microsoft Word Compatibility Checker window, click Continue to convert the unsupported features. Check your work by comparing the documents with those you created. Format text, paragraphs, and 2 sections The skills tested in this section of the Microsoft Office Specialist exam for Microsoft Word relate to formatting document content. Specifically, the following objectives are associated with this set of skills: 2.
You can create con- tent directly in the document or reuse and adapt it from other sources. The way that you present the content—by formatting its appearance and structure and by maintaining consistency—can improve the effectiveness of the document in communicating a specific message.
This chapter guides you in studying ways of inserting text, symbols, and special characters; applying font formatting; modifying paragraph indentation, spacing, and layout; applying character and paragraph styles; creating WordArt objects and structuring a document by controlling page breaks, creating independently formatted sections, and formatting content in columns.
Insert symbols and special characters Some documents require characters not found on a standard keyboard. Word gives you easy access to a huge array of symbols that you can easily insert into any docu- ment. Like graphics, symbols can add visual information or eye appeal to a document. However, they are different from graphics in that they are actually characters associ- ated with a specific font.
Hundreds of shapes, symbols, and icons, and special characters are available from the Symbol dialog box. You can review the assigned keyboard shortcuts in the Symbol dialog box and the AutoCorrect Options dialog box. Automatically insert text strings The AutoCorrect feature corrects common spelling errors and capitalization issues. AutoCorrect includes a default list of frequently misspelled words and their correct spellings. It also includes text shortcuts for commonly used symbols.
In addition to using it for its standard purpose, you can use the AutoCorrect fea- ture to insert text that you frequently enter in documents. For example, you could create the text shortcut tyfyb for the phrase Thank you for your business. To add a text shortcut to the AutoCorrect list 1.
On the AutoCorrect page of the AutoCorrect dialog box, enter the text short- cut you want to use in the Replace box.
Enter the text with which you want AutoCorrect to replace the text shortcut in the With box. Click Add, and then click OK. You can also use the AutoText function to insert text or formatted content in a document. Insert text from another file If the text that you want to use in a document already exists in one or more docu- ments, you can save time by copying and pasting the text.
If you want to insert all the content of one or more documents, you can do so without opening the source files by using the Insert Text From File feature. Position the cursor where you want to insert the text. In the Insert File dialog box that opens, browse to the folder that contains the file or files you want to insert.
Paste content in alternative formats Cutting, copying, pasting, and moving text are basic skills that are performed by using the same techniques in all the core Microsoft Office programs.
The Microsoft Office Clipboard stores items up to 24 that have been cut or copied from any Office pro- gram and makes them available in any Office program.
When the Clipboard is full, the oldest item is deleted when a new one is added. All items are deleted when you turn off the computer, or you can manually delete individual items or all items.
Invoking the Paste command pastes the newest item from the Clipboard with the default formatting specified in the Cut, Copy, And Paste section of the Advanced page of the Word Options dialog box.
You can change the default behavior to suit your needs. Available paste options vary based on the source content and destination formatting. Exam does not require that you demonstrate the ability to select paste options. You can paste cut or copied content into a document in a variety of formats by click- ing Paste Special on the Paste menu. If you cut or copy a file, Microsoft PowerPoint slide, or other individual item, options to paste a linked copy of the item or of a repre- sentative icon are active.
When you paste a link, you can update the linked item if the original item changes. And you can paste a hyperlink to the copied item so that you can easily jump to the original from the linked copy.
The Paste Special dialog box lists formats that are valid for the content that was most recently placed on the Clipboard. If the Display as icon check box is active for the selected content format and you want to insert an icon instead of the content, select the check box.
When developing document content, you can ensure that the text in your documents is consistent and accurate by using the Find feature to review every occurrence of a specific word or phrase, or the Replace feature to consistently modify text, formatting, or styles. You can replace search terms with other text or special characters from the Replace tab of the Find And Replace dialog box. A Replace operation can replace or delete text and objects, modify formatting, and apply styles.
In the Find what box, specify the text or characters you want to locate by entering them directly or by selecting them from the Special list. In the Search Options area, select the check boxes of any applicable search options. They do not affect the replacement term. With the cursor in the Find what box, from the Format list, select any format- ting or styles that will specifically identify the correct search results.
In the Replace with box, enter the text or characters with which you want to replace the search term. You can specify special characters. With the cursor in the Replace with box, from the Format list, select any format- ting or styles that you want to apply as part of the replacement operation.
Click Find Next to find the first occurrence of the search term. Ensure that you replace only instances in which the word trademark is in parentheses, and no other version of the word. Compare the two documents to check your work. Format text You can apply basic font formatting to text by using the tools available in the Font group on the Home tab and in the Font dialog box.
Some font settings are also avail- able on the Mini Toolbar that appears when you select text. You must be able to change the font, size, color, style, and effects. Ensure that you know which font formatting settings are available only in the Font dialog box. If you apply a series of formats to a selection of text—for example, if you format a word as point, bold, italic, red text—and then want to apply the same combination of formatting to other text, you can quickly do so by using the Format Painter.
When using the Format Painter, you first copy existing formatting from text characters, a paragraph, or an object, and then paste the formatting to other text or objects. You can use the Format Painter to paste copied formatting only once or to remain active until you turn it off. On the Mini Toolbar or in the Clipboard group on the Home tab, click the Format Painter button once if you want to apply the copied formatting only once, or twice if you want to apply the copied formatting multiple times.
If you clicked the Format Painter button twice, click or select additional text you want to format. Format paragraphs You can change paragraph attributes such as alignment, indentation, spacing, shad- ing, and borders from the Paragraph group on the Home tab, and from the Paragraph dialog box.
You can control the position of paragraphs between the document margins by setting the paragraph indentation. You can control individual line and paragraph indentation by setting indents. When the rulers are displayed, markers on the horizontal ruler indicate the indi- vidual indent settings.
You can modify the indent settings on the Layout tab, in the Paragraph dialog box, or by dragging the markers on the ruler. A paragraph has two vertical spacing measurements: line spacing the space between the lines within the paragraph and paragraph spacing the space before and after the paragraph. Line spacing and paragraph spacing are initially set by the style that is applied to the paragraph. You can modify the paragraph spacing by manually formatting the para- graph, modifying the style, changing the style set, or changing the paragraph spacing setting for the entire document.
In the Indentation area, specify the Left, Right, and Special settings. In the Spacing area, specify the Before, After, and Line spacing settings. Only two options will be visible, depending on the current settings of the active paragraph. Exam requires that you demon- strate the manual application of paragraph formatting.
The most common types of styles you will use are the following:. By default, blank new documents are based on the Normal template, which includes a standard selection of styles that fit the basic needs of most documents. These styles include nine heading levels, various text styles including those for multiple levels of bulleted and numbered lists, index and table of contents entry styles, and many spe- cialized styles such as those for hyperlinks, quotations, placeholders, and captions.
Part of the Styles gallery is visible at all times in the Styles group—the number of visible styles depends on the width of your program window and screen resolution. You can scroll the gallery pane or expand it to display all the styles at once. You can display or hide the Styles pane and configure it to display only style names the default or samples of the styles. Pointing to any style displays a ScreenTip detailing the formatting included in the style.
It does not display character styles. You can turn on or off the display of the style area pane. To display styles and style modifications, select the Paragraph Level Formatting and Font Formatting check boxes. In the Display area, enter a positive number in the Style area pane width in Draft and Outline views box.
Word displays the style area pane only if its width is set to a measurement greater than zero 2 3. In the Word Options dialog box, click OK. Select the text you want to format, or position the cursor anywhere in a single word you want to format.
In older versions of Word, you could create specialized text objects that had set combinations of effects applied to them. In Word , you can apply text effects directly to text, or if you want the flexibility of positioning the text anywhere on the page, you can create WordArt objects that have the same text effects applied. These effects can include outlines, fills, shadows, reflec- tions, glow effects, beveled edges, and three-dimensional rotation.
You can modify the effects whether they are applied directly to text or to WordArt objects. When creating a WordArt object, you start by choosing one of the 15 built-in WordArt styles. Word attaches the WordArt object to the active paragraph.
Thereafter, you can posi- tion the WordArt object independently of the document text. WordArt differs from text effects in that it is an independent object within the document. After you create a WordArt object and any time you select it thereafter , the WordArt tool tab appears on the ribbon. From the WordArt tool tab, you can modify the text effects of the WordArt, format the object background its container , and also set its position, text wrapping, and other qualities just as you would with an image, text box, or other object.
If you want to simply apply text effects directly to text, you do so from the Text Effects And Typography menu that is available from the Font group on the Home tab.
You can apply a preset combination or set each effect independently. On the Insert tab, in the Text group, click the WordArt button. Then in the WordArt gallery, click the WordArt style you want to create. If you change the theme or color set, your WordArt and other document ele- ments remain coordinated.
On the Format tool tab, in the Insert Shapes group, click Edit Shape, click Change Shape, and then click the shape you want the container to be. Clear formatting and styles From time to time, you might want to remove manually applied formatting or styles from document content.
The command name indicates the number of instances of the selected style that are currently applied. Learn and practice the techniques for performing tasks so that you can do so quickly. The skills being tested by this objective are those related to con- trolling the layout of document content on pages by inserting custom page breaks, creating document sections that display content differently than the main document, and laying out the content of a document or section in columns.
If you want to break a page in a place other than where Word would normally break it, you can insert a manual page break. The content after the page break moves to the top of the next page. If you want to control the page layout more specifically, you can insert a section break.
Section breaks have two purposes:. You divide a document into sections by inserting a section break at the beginning of each new section. It is not necessary to have a section break at the beginning or end of a document. You can choose from three types of section breaks:. You can also format the content within a section into columns, as discussed in the next topic of this section. A common use of section breaks is to set off content that you want to orient vertically on a page from content that you want to orient horizontally so that a single document can include both portrait and landscape pages.
Page and section breaks are visible in a document when paragraph and other formatting marks are shown. When displaying formatting marks, all types of manually placed breaks are shown.
Page breaks are represented by dotted lines, section breaks by double dotted lines, and column breaks by double-spaced dotted lines. Each type of break also has a text label. If you want a paragraph of text to start a new page regardless of other changes in the document content, you can configure the paragraph formatting to include a page break.
When you use this method, the page break is not shown with the formatting marks. The change will apply to the current section only. Open the Page Setup dialog box. In the Apply to list, click This section.
This Section appears in the Apply To list only when the document contains multiple sections. Press Delete. Display content in columns By default, Word displays the content of a document in one column that spans the width of the page between the left and right margins. You can choose to display content in two or more columns to create layouts like those used in newspapers and magazines.
You can format an entire document or a section of a document in columns. When you select part of a document and format it in columns, Word inserts section breaks at the beginning and end of the selection to delineate the area in which the columnar formatting is applied. Content fills the first column on each page and then moves to the top of the next column.
When all the columns on one page are full, the content moves to the next page. You can insert column breaks to specify where you want to end one column and start another.
Section breaks and column breaks are visible when you display formatting marks in the document. When dividing text into columns, you can choose one, two, or three columns of equal width or two columns of unequal width.
The number of columns is limited by the width and margins of the page. Each column must be at least a half inch or 0. When you format selected content to display columns, Word automatically inserts section breaks before and after the selected content. If you format an entire docu- ment in columns, no section breaks are inserted. Select the contiguous content you want to format in columns, or to format the entire document, position the cursor in the document without selecting content.
Word automatically updates the width and spacing of other columns to equal the total available space. In the Presets area, click One. Format each of the selected paragraphs to stay on the same page as the paragraph that follows it, and to keep all the lines of the paragraph together.
Format the selection in two columns of equal width. Set the space between the columns to 0. Create a separate document section that contains only the content of the Carry out project section, on its own page. Create tables and lists The skills tested in this section of the Microsoft Office Specialist exam for Microsoft Word relate to creating and modifying tables and lists. Specifically, the following objectives are associated with this set of skills: 3.
Tables are particularly useful for presenting numeric data, but also for organizing text. Numbered lists are an effective means of presenting information that has a specific order or for which you want to designate labels.
Bulleted lists present unordered sets of information in a tidy format that is far more legible than running the information together in a long paragraph. This chapter guides you in studying ways of creating, modifying, and formatting tables, bulleted lists, and numbered lists; and sorting table data.
Tables present large amounts of data, or complex data, in a format that is easier to read and understand by structuring it in rows and columns, which often include headers to explain the purpose or meaning of the data. You can create a table structure and then enter information in the table cells, you can convert existing text into a table, or you can copy and paste a table structure from another Microsoft Office file, such as an Excel worksheet, a PowerPoint slide, or an Access data table.
When you create a table this way, each row is one line high and all the columns are of equal width. A table appears in the document as a set of cells, usually delineated by borders or gridlines. Each cell contains an end-of-cell marker, and each row ends with an end-of- row marker.
These markers are visible only when hidden formatting marks are shown. From the Show group on the View tab, you can display the document gridlines with which you can position content on the page. From the Table group on the Layout tool tab, you can display the table gridlines that define the cells of a table.
When you point to a table, a move handle appears in its upper-left corner and a size handle in its lower-right corner. When the cursor is in a table, two Table Tools tabs— Design and Layout—appear on the ribbon. Create tables from scratch or from text Converting text to a table is particularly easy when the text has a consistent structure, such as that of a tabbed list. You can convert cell entries that are separated by tabs, commas, paragraph marks, or another single character.
Similarly, you can convert any table to text that is separated by the same selection of characters. In the grid, move the pointer across and down to select the number of columns and rows you want, and then click the lower-right cell in the selection.
In the Insert Table dialog box, in the Table size area, specify the number of columns and rows you want the table to include. The width of the resulting table may be less than the width of the page.
Ensure that the text you want to convert uses a consistent method of separating the content that will go into the table cells.
In the Convert Text to Table dialog box, in the Separate text at section, click or enter the cell text separator. Word evaluates the selected text and indicates the number of rows and columns that will fit it. In the Table size section, review the Number of columns entry against the selected content and adjust it as necessary. Adjust the Table size and AutoFit behavior settings, select the type of text separator, and then click OK.
Apply table styles To quickly and professionally format a table, you can apply one of the built-in table styles. These include a variety of borders, shading choices, text colors, and other attri- butes to give the table a professional look. When formatting a table, you can choose the table elements that you want to emphasize, such as a header or total row or the first or last column, and you can format the table with banded columns or rows to make the contents more legible.
Click anywhere in the table you want to format. On the Design tool tab, in the Table Styles gallery, click the built-in style you want to apply. Click the Eraser button again, press Esc, or click away from the table to turn off the feature. Ensure that each column exactly fits its contents. Configure the table style options to emphasize the header row and to have banded columns. Clear all other check boxes. Check your work by comparing the open documents. Sort table data You can sort the data within a table by the contents of one or more table columns.
Word sorts only the data rows in your table, and not the header row or Total row if your table includes either of these options. On the Layout tool tab, in the Data group, click the Sort button. In the Sort by section, select the primary column by which you want to sort the content.
Verify that the Sort function has correctly identified the Type and Using settings, and then click Ascending or Descending to specify the sort order. If you want to perform a nested sort on additional criteria, repeat step 4 in one or both of the Then by sections. Or you can click the move handle to select the table, and then use the Cut and Paste commands. Insert and delete rows and columns As you develop your table content, you might need to add or remove rows or columns.
A gray insertion indicator labeled with a plus sign appears as you approach a possible insertion point after any existing row or column.
When the plus sign turns blue, click to insert the row or column where indicated. Position the cursor in a cell adjacent to which you want to insert a row or column. Select the number of existing rows or columns that you want to insert in the table, adjacent to the location you want to insert them.
Click anywhere in the table, row, or column you want to delete, or select the rows or columns you want to delete. Resize tables, rows, and columns Some tables are the width of the page and others are narrower to fit their contents without leaving a lot of white space. You can change the dimensions of a table by changing the width of the columns or the height of the rows; you can also change the dimensions of the columns and rows by changing the width of the table.
When working in the document, use the controls located in the Cell Size group on the Layout tool tab. When you display the ruler and activate a table, markers on the ruler indicate the table column and row dividers and the margin indents of the active column.
When the pointer changes to a white, right-pointing arrow, click once. When the pointer changes to a black, down-pointing arrow, click once.
If you want to maintain the original aspect ratio of the table, hold down the Shift key while dragging the size handle. You can alternatively use your regional unit of measurement. You can set the row height in units such as pixels px , but Word converts the measurement to inches when you save the changes. Configure cell alignment and spacing 3 You can specify the alignment of content within table cells not only horizontally— Left, Center, and Right—but also vertically—Top, Center, and Bottom.
There are nine alignment combinations in all, available from the Design tool tab. They are visually identified in the Alignment group on the Layout tool tab. Word labels both the horizontal and vertical center-alignment positions as Center. Each cell within a table has internal margins that define the amount of space within the cell that content can occupy. By default, cells have only left and right margins. You can also specify top and bottom margins if you want to ensure that content has a minimum amount of padding for readability.
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